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Transcripts of Records Policy

In accordance with the Federal Family Educational Rights & Privacy Act (FERPA) of 1974 and subsequent amendments, official academic transcripts cannot be released without the written consent of a student or alumnus. The University will not provide copies of academic transcripts to or on behalf of any student or alumnus with a delinquent outstanding balance. Pace University has contracted with the National Student Clearinghouse to handle all official transcript requests for current students, former students and alumni.  Students may submit their request online via the Clearinghouse website at www.getmytranscript.com or through the MyPace Portal at www.pace.edu/MyPace. There is no fee assessed for unofficial academic transcripts which can be obtained via MyPace Portal.  Official Academic Transcripts are assessed a fee of $7 per copy.  All newly graduated students awarded after August 2016, will automatically be provided one official academic transcript free of charge which will be sent as hard copy via standard mail.  Alumni with degrees awarded prior to August 2016 are entitled to one free official academic transcript, which will also be provided as hard copy via standard mail.  Alumni requesting their first free copy must complete and return the transcript request form to the Office of Student Assistance.

Official academic transcripts are sent directly via mail as hard copy or electronic delivery to the entity identified on their request. Please note, official academic transcripts sent via hard copy mail to students are marked "Official Transcript Given to Student in a Sealed Envelope”. The University accepts no responsibility for the accuracy of an unofficial academic transcript after it has been printed.

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (“FERPA”) is a federal law designed to protect the privacy of a student’s education records, establish a student's right to access and review his or her education records, provide guidelines for the correction of inaccurate and misleading information that may be contained in those education records, and create a right to file complaints about alleged FERPA violations with the Department of Education.

Once a student reaches 18 years of age or attends a postsecondary institution, the rights created by FERPA transfer from the student’s parents to the student. These rights include:

  • The right to have access to and review his or her education records maintained by the postsecondary institution.
  • The right to seek amendment of his or her education records that contain inaccurate and misleading information.
  • The right to limit the disclosure of personally identifiable information in his or her education record.
  • The right to file a complaint about alleged FERPA violations with the Family Policy Compliance Office of the Department of Education.

FERPA protects personally identifiable information in a student’s education records. Education records are defined under FERPA as those records, files, data, video and audio tapes, handwritten notes and other material that contain information that is directly related to a student and maintained by Pace University or a party acting for the University. There are exceptions, however, to the definition of education records. For example, the term education record does not include:

  • Records kept in the sole possession of the maker, used only as a personal memory aid, and are not accessible or revealed to any other person except a temporary substitute for the maker of the records.
  • Records of the Safety and Security Department of the University.
  • Records relating to a student’s employment with the University.
  • Records maintained by a physician, psychiatrist, psychologist, and other health care professionals in connection with treatment of a student.
  • Records created or received by the University after a student is no longer in attendance and that are not directly related to the student’s attendance at the University.
  • Grades on peer-graded papers before they are collected and recorded by the instructor.

Personally identifiable information includes, but is not limited to:

  • The student’s name.
  • The name of the student’s parents or other family members.
  • The address of the student or the student’s family.
  • The student's social security number or student identification number.
  • Other indirect identifiers, such as the student’s date of birth, place of birth, and mother’s maiden name.
  • Any information that alone, or in combination with other information, is linkable to a specific student that would allow a reasonable person who does not have knowledge of the relevant circumstances to identify the student with reasonable certainty.